HR Assistant

Salary: £25,000



Our client are looking for an experienced HR Assistant to join their HR Team on a

Permanent contract. The HR Assistant will report to the HR Team Lead and will work closely with the HR Assistants and Co-ordinators to provide admin assistance with Recruitment, contracts, and other general ad-hoc duties.

 

Duties & Responsibilities:

 

This will be a varied role within a busy shared service HR department, where the main responsibilities will include, but will not be limited to:

 

Recruitment

 

·         Rebranding JDs

·         Liaising with Marketing to ensure roles are advertised on our websites

·         Uploading jobs onto job boards – Findajob/LinkedIn/University websites etc

·         Filtering through CVs when required

·         Helping HR Assistants with paperwork for New Starters such as completing offer letters and contracts

·         Providing cover for recruitment in the event of absence or annual leave

 

HR System Management

 

·         Creating new accounts and inputting employee data into Breathe HR

·         Tracking Harman (offshore development team) new starters/Breathe

·         Ensuring employee records are up to date and maintained on our HR system

 

HR

 

·         Supporting the HR Business Partner with employee queries

·         Being first point of contact for HR queries, escalating to the HR Business Partner when necessary

·         Dealing with policy and procedure related queries

·         To collate and report on HR management information including headcount, absence and turnover

·         To assist with the implementation of HR policies, processes and procedures

·         To generate HR correspondence to internal and external stakeholders

·         To work closely with the HR Co-ordinators & HR Assistants and provide cover in the event of absence

·         To support HR Projects where applicable

 

General Administration Duties

 

·         Raising POs/regular contact with Finance department to ensure invoices are paid (particularly for Recruitment)

·         Creating door pass/clarity accounts for new staff

·         Cover of HR Recruitment Inbox/HR Inbox when required

·         Employee Action Notification forms - actioning new starter, leaver and ad hoc employee changes such as line manager, job title and department changes

 

Skills & Experience:

 

·         A minimum of two years administration experience, preferably within HR.

·         Experience with in-house recruitment

·         Good administrative skills using MS office products

·         Accuracy in data entry and recording/reporting

·         Requirement to work with confidential and sensitive information

·         Able to work under pressure and to tight deadlines

·         Excellent organisation, interpersonal, communication and presentation skills, both orally and in writing

·         Team player

 

Job Title: HR Assistant

Location: Maidstone, Kent

Salary: £25,000

Job Type: Permanent

Job Reference: LH10269

Wilde Associates is working in the capacity of an Employment Agency for this role