HR Assistant

Salary: Negotiable

 

Our client is a successful supplier of clinical systems to the NHS and they are seeking a HR Assistant to join their team.

The HR Assistant will work closely with the wider HR Team, to assist with general HR admin, system management and processes.

The HR team is works on a hybrid basis, with a mix of homeworking and office attendance at our head office in Milton Keynes and our collaborative office space in London. As a result, this role will be required to travel regularly to our offices in Milton Keynes and London.

Skills & Experience:

·         At least 1 years’ experience within a HR administration role

·         Excellent administrative skills using MS office products

·         Attention to detail and accuracy in data entry and recording/reporting

·         Requirement to work with confidential and sensitive information

·         Able to work under pressure and to tight deadlines

·         Excellent organisational, interpersonal skills and ability to work as part of a team

·         Strong communication skills are essential, both written and oral, as you will be engaging with multiple internal and external stakeholders

Duties & Responsibilities:

This will be a varied role within a busy HR department and will support both our client and their subsidiary companies with all HR processes. The main responsibilities will include but are not limited to:

HR Inbox Management

• First point of contact for HR shared inbox queries, fielding out where necessary to the relevant team member

• Providing cover of the HR Recruitment Inbox in the event of team absence

Absence

• First point of contact for absence management. This will involve monitoring the HR absence number, updating line managers and HR systems for absence reporting

• Responsible for weekly absence reports to the Chief HR Officer (CHRO)

• Fielding out absence escalations to the HR Graduate & HR Advisors

Benefits Administration

• Responsible for employee benefit administration and usage tracking.

• Keeping up to date, accurate records on all systems and working closely with the payroll team to ensure relevant stakeholders are always informed.

• Assisting the CHRO on renewal discussions, implementation of new benefits and providing administrative support.

New Starter Process:

• Responsible for the end-to-end new starter process. Including but not limited to; updating shared team calendars with start dates, liaising with IT via our ticketing system to send out company equipment, working with managers to organise induction itineraries and sending out welcome packs.

 Leaver Process:

• Responsible for the leaver administration process. Including but not limited to; updating HR systems with leave dates, liaising with IT via our ticketing to system to organise the collection of company equipment, working with the finance team to close off benefits and payroll, sending out leaver documentation to employees.

General HR System Management and admin duties:

• Creating new accounts and inputting employee data into our HR system

• Ensuring employee records are up to date and maintained on our HR system

• Running ad hoc reports for the HR Team as and when required

• Employee Action Notification forms - actioning new starter, leaver and ad hoc employee changes such as line manager, job title and department change letters on the system

• Carrying out DBS checks as and when required