Finance & Payroll and HR Operations Executive
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| Job Type | Permanent |
| Area | St. Albans, United Kingdom |
| Sector | AccountancyHuman ResourcesAdministration, Secretarial, PA |
| Start Date | |
| Job Ref | KL10626 |
- Description
Salary: £40,000 to £45,000 depending on experience + 25 days’ holiday + bank holidays, 40% staff discount, fresh fruit / snacks, birthday off, perks programme, training budget, eye care vouchers, free parking, bonus scheme, health and well-being programme etc.
Fantastic opportunity to join a family owned and run manufacturing and e-commerce business and a HR & Payroll Operations Executive.
To be selected for this role you will have at least 3 years’ experience in a similar role with previous payroll experience, a good understanding of bookkeeping procedures and strong project management skills managing multiple projects simultaneously.
This role will be varied and involve elements of HR, Finance and Office/site management with some PA support to the founders. The role is office based and is a great opportunity for someone who takes pride in their ability to improve office and admin operational processes.
Requirements & Skills:
· Preferably hold a CIPD qualification – not essential
· Have experience working within operational HR management, office management and administrative support
· Strong project management skills, and capable of managing multiple projects simultaneously
· Excellent computer skills, including MS Office and Teams
· Financial package software experience
· Previous Payroll experience
· Good understanding of bookkeeping procedures
· Strong verbal and written communication skills
· Confidence and excellent interpersonal skills
· Good time management
· Outstanding attention to detail
· Can work autonomously and take initiative
· An ability to see where processes can be improved
· Resilience in a fast-paced organisation
· Collaborative team worker, with a “can do” attitude
· Confidentiality and professionalism
Role Responsibilities:
Finance
· Manage accounts payable and transactions payments process collaborating with our external accountants
· Monthly bank statement reconciliation
· Completing supplier documents, agreeing payment terms
· Credit control
· Cost centre management
· General administration tasks
HR
· Reviewing and continuously updating the company handbook, employee contracts and company policies, processes and procedures to reflect organisational approach or legislative changes; ensuring legal compliance with HR rules and regulations, including GDPR
· Manage recruitment as and when required providing support on job descriptions, advertisements, right to work eligibility, organising interviews and overseeing interview process
· On boarding new starters and managing leavers’ process
· Work closely with line managers and directors to support our KPI and performance management programme
· Manage disciplinaries and grievances
· Maintaining all employee paperwork including absence management and maintaining our HR software; Charlie HR
· Provide employee time records to our external accountants for payroll
· Implement and maintain health and safety records for both the office and the fulfilment centre.
· Benefits programme management
· General administration tasks
Office
· Meeting and greeting guests and be a first point of call for all office related queries
· Facilities management, ensuring both sites are stocked up and maintained including kitchens, toilets, office and communal areas.
· Managing and liaising with external contractors and agencies incl. Insurance, cleaning, basic IT support, landline/broadband, waste, maintenance and office supplies
· Head and oversee our social committee to organise staff events
· General administration tasks
· This is not an exhaustive list of tasks
Team Structure:
Line Manager: Founder/Operations Director
Direct Reports: Operations Assistant (currently on Maternity leave)
Finance & Payroll and HR Operations Executive
St Albans
£40,000 to £55,000depending on experience + 25 days’ holiday + bank holidays, 40% staff discount, fresh fruit / snacks, birthday off, perks programme, training budget, eye care vouchers, free parking, bonus scheme, health and well-being programme etc.
8.00am / 9.30am to 4.30pm / 5.00pm, Monday to Friday
Permanent
KL10626
Wilde Associates is working in the capacity of an Employment Agency for this role.
